Here’s one of my biggest time management issues:
I want to be liked.
I say “yes” a lot. I want to help. I want to have people think I’m nice… but here’s the lesson I continue to learn: other people’s emergencies may not necessarily be my top priority. (Even typing that feels terrible!)
I’m at my peak performance when I get an emergency email.
I drop everything and handle it! But you already know how that story ends. That’s not sustainable. In the emergency situation, everyone else’s work gets done. Mine doesn’t.
The executive mindset is to be able to review all the emails, my projects list, and the calendar, THEN decide what gets done that day. That’s advanced priority behavior.
When I took the quiz in this module (in the Get Momentum Time Management workbook) of stuff that gets in the way of me having a productive day, the theme I notice is each example leads back to a situation where I haven’t fully trained someone else to do the job in a way that satisfies me.
I’ve delegated, but not entirely.
I’ve handed off a certain level of responsibility, but not entirely. And that’s when I become the bottleneck… when everyone’s waiting for me to do the last bit of the work. I still want to be on the decision making side, but not the task-doer side.
I’m at my most productive when I:
• ask the difficult questions
• say no to projects EARLY on
• am honest with myself – and the people I care about – about what I can do
• pick up the phone to have the conversation, instead of hiding behind emails
Tips & Tricks that help me out:
I set TIMERS and reminders so I’m on time – for appointments as well as deadlines.
For example, on my iPhone, I’ll set 3 alarms before I need to leave for an appointment.
- I set the first alarm 1 hour before. This tells me, “Hey, start finishing up, gather up whatever you need for this next appointment.”
- The 2nd alarm is 10 minutes before, and that means, “Really. It’s time to shut down, save as draft, and start moving in the direction of leaving.”
- The 3rd alarm means TIME TO LEAVE NOW.
The same works on my calendar, I give myself reminders of when I need to have the materials back from the printer, graphic designer, etc. in order to get them shipped or on to the next phase. It adds a bit of work on the front end of entering notes to myself into my calendar, but I find by breaking it down, I’m not surprised by deadlines that had lots of moving parts.
PS If these types of tips and strategies for TIME MANAGEMENT sound like something that would help you get some time back in your life, click on the link here to see the Get Momentum membership options. Click here to see the membership options because there’s absolutely no risk. We offer a 100% money back satisfaction guarantee.